Factors For Choosing The Best Temporary Event Structure

temporary event structure

From a tradeshow, sporting or corporate event, retail space, sales office, outdoor concert, or festival…the uses for a temporary event structure comes in all shapes and sizes.

Whether it’s a traditional style or custom-designed, choosing the best structure can be an overwhelming task.

8 Factors For Choosing A Temporary Event Structure

When armed with a few helpful tips and a checklist of factors to consider, you’ll be well on your way to choosing a structure that is perfectly suited to your needs.

Check out the following 10 factors to consider when selecting a temporary event structure.

1. Number of People

Once the type of event is decided, one of the first things to consider is headcount.

If you have a general idea on the number of attendees you can quickly determine the rough size space you may need. Below are some key occupancy numbers you can use to work this out.

  • 1 person every 8 sq. ft. for a general space with no furniture
  • 1 person every 15 sq. ft. for a general space with moderate furniture
  • 1 person every 25 sq. ft. for a VIP space with furniture

2. Location

Next up is pinpointing the location and how much space is available for a structure(s).

Knowing how many people and how much room you have to work with will help you decide the size of the structure needed to comfortably accommodate expected or potential guests.

3. Terrain and Environment

There are several factors to consider once the location is established.

When selecting a structure, you’ll need to think about the following:

  • Season in which the event is scheduled
  • Type of terrain (dirt, cement, brick, sand, grass)
  • The exact location of structure(s) to be placed
  • Potential weather conditions

Look for a structure that can handle your particular terrain and outdoor conditions. Don’t forget features like HVAC during the interior design phase based on the season as that will affect both the exterior and interior look.

4. Interior Design

Depending on the nature of your project, you can get creative, maybe even incorporate a theme to enhance the atmosphere and highlight the event.

Again, knowing the size of the structure needed and how many people may be inside at any one time will help you when it comes time to choosing interior design elements.

This may include any or all of the following:

  • Floorplan
  • Power capabilities
  • Furniture
  • Accessories
  • Flooring
  • Lighting (interior and exterior)

If your project is in a location where restroom facilities are not immediately available, you have the option of customizing temporary restrooms that are ADA accessible.

Above all else, it’s important to allow enough room for guests to move about freely.

5. Temporary Structure Styles

Examples of temporary structures used for events include:

  • Traditional
  • Canopy
  • Pavilion

Contact us for more information on these styles.

You may also opt for a custom-designed structure created to accommodate the specific needs of your event. With a custom-designed structure, plans are drawn up by an architect or designer to create and turn your vision into a reality.

6. Temporary Structure Options

In addition to the style, temporary structures have several options, including:

  • Round
  • Square
  • Rectangular
  • Octagonal
  • Triangular
  • Lining materials
  • Frame construction
  • Roof style
  • Multi-level

Structures may have no side panels around the entire perimeter of the structure, just structural framework to support the top for an open-air front atmosphere.

Walls can be fitted with window panels and siding partially or completely encompassing the perimeter.

For easy entry and access, the structure may be fitted with single or double doors, or a series of doors to accommodate a larger group of people.

7. Budget

Key to any planned event is the budget.

Size, style, and interior design play a role in the overall cost. An ideal situation is finding the type of structure you need that offers a quality environment for guests while remaining cost-efficient.

While out-of-the-box type structures may be more cost-effective and within the budget, depending on the parameters – size, style, and design – a custom-designed structure is not out of the realm of possibility budget-wise.

8. Codes and Permits

Take into account that obtaining a permit for your structure for whatever you plan to use it for is almost a certainty.

The International Building Code (IBC) is a model building code developed by the International Code Council (ICC). It is used by all building inspectors around the country as a base code. It’s important to know that not all building inspectors interpret the code that same so it’s critical to start the process early.

While the company you choose to rent and install your structure may handle getting the necessary permits, you should know ahead of time what will be needed to avoid any after-the-fact issues. You will also want to ensure all permits are in place before the event begins.

How To Choose a Temporary Event Structure

At InProduction we’ll work together to determine the best temporary event structure for you.

Once we gain a sense for the size and design, as well as how it’s being used, we can provide you with a ballpark cost estimate.

Let us show you all the possibilities when it comes to designing and installing a temporary and semi-permanent structure.

Learn more about temporary event structures