What You Need To Know When Renting Temporary Structures

temporary structure rental InProduction

When an upcoming event or tradeshow is in the making, there are several things to consider in deciding on a temporary structure rental.

The size and style of the temporary structure, its orientation on the site, is all dependent on how many people will be in attendance and how to best ensure their comfort, convenience, and safety.

Checklist For Temporary Structure Rentals

Consider the following checklist of things to keep in mind when looking at a temporary structure rental for your next tradeshow or event.

Planning the Layout

Before renting a temporary structure, several steps are necessary beginning with laying out the floorplan for both the interior and the exterior.

As an overall consideration you will want to account for the following: VIP lounges, office space, storage, and general areas both inside and outside and areas that will be open to the public and those that will not be. Early thoughts and planning on furniture layouts for tables and chairs along with outdoor deck space will also help with your space planning.

Do you need kitchen prep, HVAC or restroom space? These will play a big part in the overall layout as they will require a back of house area which will increase the overall footprint.

Location

First, what type of site are you considering? Is it level and is in on dirt, asphalt or concrete? Near the ocean? Engineering requirements are much more complicated to meet. Thinking about a site where snow may come? These are all important points to consider early on as often the rental cost will be affected by these factors.

Next, will the property you’re considering have enough room to adequately house the structure and all of the supporting info-structure? What are the access points to get inside the structure? If the structure is sitting on the ground than the entrance can be anywhere but sitting on a raised platform and those options become limited.

Permitting and engineering

Meeting the required engineering and fire codes go hand-in-hand with the location and the site.

Check with the building inspector to find out what, if any, building or zoning codes are in place for the location of interest. Chances are, permits will be required before any installation begins.

Interior Safety Measures

The safety and security of the temporary structure are at the top of the list to ensure no harm comes to either the structure or those using it.

First and foremost is making sure you planned for more than enough exits when designing the initial layout. This is crucial in the event a large group of people must exit the structure quickly.

Fire extinguishers and smoke detectors are a requirement and should be included in the rental. Exits should be clearly marked with easy to see and read signage and in most cases these will need to be powered. Sprinklers are rarely a requirement but occasionally they are, so be sure to check with the fire marshal.

ADA compliance is a given in today’s tradeshow and event environment. Wheelchair ramps built to code and for 2-story structures, an elevator may be required. It’s worth looking into at the beginning of your project.

Site survey

Before starting your build be sure to get a site survey. Your survey should include the following:

  • Electrical cables or DSL wires in the ground
  • Water lines
  • Light poles or above ground electrical boxes
  • Trees, plants or curbs that would affect the structure sitting level on the ground
  • How level is the site? A standard parking lot can have as much as 2’ of drop to it

Weather

If you’re using a temporary structure rental, it’s always important to monitor the weather.

While these structures are designed to withstand normal weather conditions with little to no problems, excessive rain and snow can cause a variety of problems. Plan for this accordingly if you’re in a location where heavy rain, wind or snow is possible.

Professional Installation

Once the temporary structure rental company has installed the structure, do not go behind them and make adjustments. This includes removing stakes or attempting to readjust the structure’s placement. This can affect the structure’s stability.

If something isn’t sitting properly or needs adjusting, contact the company. Do not, under any circumstances, attempt to move a structure already in place.

Most structures come standard with X-bracing which is a key part of the engineering that keeps the structure standing. Never remove those cables yourself.

Full-Service Temporary Structure Rental Provider

For help with choosing temporary structure rentals, reach out to a venue-transformation partner like InProduction. We work with specialized suppliers from all over the world to create a complete turnkey package.

Let us be your one-stop shop for special event equipment design and installation.

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